Timekeeping Policy Exception Request

Indiana University requires all non-exempt employees to record their hours worked and time-off benefit hours accurately in timekeeping systems approved by University Payroll and in conformity with procedures established by University Payroll.

Each campus has chosen a default timekeeping method of either synchronous (i.e., recording time worked by clocking in and out of an approved electronic timekeeping system) or asynchronous (i.e., recording time worked at the end of the workday in an approved electronic timekeeping system) to be used for positions on that campus. Temporary employees have a default timekeeping method of synchronous on all campuses. Departments may request that University Payroll change the timekeeping method for a particular work area from the campus’s default method.

In circumstances determined appropriate by University Payroll, such as the lack of Internet access in the field, University Payroll may, but is not required to, grant exceptions to the default timekeeping method or allow employees to record their time manually on paper outside of an electronic timekeeping system.

Timekeeping Policy Exception Requests must be submitted by the Payroll Director, HR Director, or departmental Fiscal Officer to be considered. Approvers and Payroll Processors are not authorized to submit timekeeping policy exception requests. As a general rule, University Payroll approves requests to move a work area from asynchronous to synchronous timekeeping. Requests to move a work area from synchronous to asynchronous timekeeping are disfavored; as a result, they are subject to greater scrutiny and are rarely approved.

I'd like to request an exception to:

Campus time recording method

Using an electronic timekeeping system

Your Job Title *
Please provide information regarding the work area for which you are requesting an exception.
Exception requested: *
Your Job Title *
Please provide information regarding the work area for which you are requesting an exception.
Reason for exception *