Payroll Standard Operating Procedure 15.0: Off-Cycle Processing Fees

SUBJECT:

Off-Cycle Processing Fees

SOURCE:

Financial Management Services

ORIGINAL DATE
OF ISSUE:

October 5, 2016

DATE OF
LAST REVISION:
 
PSOP NO: 15.0
RATIONALE:

Financial Management Services (FMS) Payroll is authorized to collect processing fees from departments on certain transactions that result in additional work outside of the normal on-cycle payroll process. This procedure sets the fees associated with the processing of off-cycle payments and online checks.

PSOP:

Off-Cycle Payment Fee: $55 per transaction

 

Online Check Fee: $85 per transaction

 

Fee Waivers: FMS Payroll does not charge processing fees for off-cycle payments or online checks that are necessary due to: (i) FMS Payroll mistakes or oversights; (ii) grossing up off-cycle direct deposits; and (iii) special payments needed for regulatory or tax compliance. Further, pursuant to policy FIN-PAY-IV-250, we do not charge processing fees for the following payments:

  1. Stop payments and immediate reissue of checks that have been lost, stolen, or mutilated;
  2. Direct deposit returns; and
  3. Involuntary termination of employment (such as a RIF or involuntary separation).

If you wish to have the processing fee for transactions other than these waived, you must document the reason for the request and submit it to FMS Payroll Director for review and approval

CROSS
REFERENCE:
See the following policy: 

Payroll Administration Policy IV - 250, Off-Cycle Payroll Payments: FIN-Pay_IV-250
RESPONSIBLE
ORGANIZATION:
Financial Management Services