View Paycheck Online

Note: The Employee Center uses the term 'Paycheck' to describe information about employee pay, regardless of whether they have direct deposit set up, use a paycard, or receive a paper check.

Where to Find Paycheck Information Online

  1. From One.IU, select the Employee Center.
  2. Click Payroll & Tax on the Employee Center home page.
  3. Under Payroll Information, find the Current Paycheck section. Your current paycheck data will display. To see a list of recent pay advices, click View.
  4. To view an individual paycheck, click on the View Paycheck link. This opens the full pay advice with all deductions, taxes, benefits, and net pay distributions.

Explanation of Paycheck Fields

General Information

At the top of the paycheck, you will see:

  • Indiana University: default name and address in the payroll system.
  • Pay Group: payroll schedule and voucher grouping for different employee pay types. View complete list.
  • Pay Begin Date: first day of pay period.
  • Pay End Date: last day of pay period.
  • Business Unit: employee's campus. For example, IUBLA is the abbreviation for the Bloomington campus; IUINA is the abbreviation for the Indianapolis campus.
  • Advice #: internal identification number assigned by the payroll system, similar to a check number.
  • Advice Date: date of paycheck issue.

In the box in the upper left corner of the paycheck, you will see:

  • Employee's name and address
  • Employee ID: 10-digit number assigned to the employee.
  • Department: employee's department.
  • Location: campus where employee's department is located.
  • Job Title: employee's official title on file with HR.
  • Pay Rate: the hourly, monthly, or contract rate of compensation.

Tax Data

The box in the upper right corner, immediately beside the box with the employee data, lists information about the employee's federal and state tax withholding preferences. This field lists:

  • Marital status,
  • Number of allowances,
  • Additional withholding percentage, and
  • Additional withholding amount.

If you are claiming exemption from federal taxes or are exempt due to treaty benefits, your exemption status will be reflected next to the Tax Status label. Contact FMS Customer Service for information about international tax treaties.

Tax status changes submitted on or around payroll processing dates can result in discrepancies in the information displayed on your paycheck. Contact your payroll processor if you have any questions regarding your tax withholding.

Hours and Earnings

This box displays the entry lines and column content for hours worked during the pay period. biweekly-paid and monthly-paid employees will see slightly different fields.

  • Description: type of employee (biweekly staff, hourly staff, academic, etc.).
  • Rate: employee's hourly rate (this section will be blank on a monthly-paid employee's paycheck).
  • Hours: hours the employee worked during the pay period (this section will be blank on a monthly-paid employee's paycheck).
  • Earnings: the dollar amount the employee earned during the pay period.
  • YTD Hours: total hours worked this calendar year.
  • YTD Earnings: total earnings for the calendar year.

Taxes

This box displays a detailed accounting of all taxes withheld, both for the current pay period and for the entire calendar year.

  • Fed Withholding: federal tax withholding.
  • Fed MED/EE: employee's portion of Medicare tax.
  • Fed OASDI/EE: employee's portion of Social Security tax.
  • IN Withholding: state tax withholding.
  • IN (COUNTY NAME) Withholding: local tax withholding.

Before-Tax Deductions

This box displays benefits and general deductions that reduce the employee's taxable gross pay. The deductions are listed both for the current pay period and for the entire calendar year.

Some benefits and deductions an employee might see here include medical and dental plan premiums, the Tax Saver Benefit health care and dependent care reimbursements, personal accident insurance, Health Savings Account contributions, Tax Deferred Annuity contributions, and parking.

View a complete list of before-tax deductions and their codes at IU.

After-Tax Deductions

This box displays benefits and general deductions that do not reduce the employee's taxable gross pay. The deductions are listed both for the current pay period and for the entire calendar year.

Some benefits and deductions an employee might see here include donations to United Way or the IU Foundation (including WFIU/WTIU), payments to the Bursar, and long-term disability insurance.

Garnishments are also considered after-tax deductions. In compliance with legal court-ordered documents, or at the request of an employee, payments for a variety of wage assignments are collected from IU paychecks. The garnishment process is managed by the FMS Payroll Office. Garnishment payment types include:

  • Child support: the court orders a specific payment amount.
  • Writ of garnishment: the court orders 25% of disposable income. Disposable income is what remains after taxes are withheld. When IU receives multiple writs, amounts are withheld in the order that the writs were received.
  • Wage assignment: the employee negotiates an amount with the vendor. The employee must request a Cause number at the Clerk's Office.
  • Student loans: the court orders 15% of disposable income. Disposable income is what remains after taxes are withheld. When IU receives multiple orders, amounts are withheld in the order that the orders were received.
  • Tax levy: the employee will receive notification of a tax levy via U.S. Mail. The notification will contain information about how to contact the IRS with questions. The notification will also include Form 668-W, Notice of Levy of Wages, Salary, and Other Income. The employee must complete Form 668-W to claim exemptions. Tax tables are also included in the notification; they are the orange forms. If the employee fails to return Form 668-W to the IRS and to IU, IU is required to withhold the maximum amount allowed.
  • Bankruptcy: the court orders a specific amount.

View a complete list of after-tax deductions and their codes at IU.

Employer Paid Benefits

This box displays the amounts of IU-contributed benefits. These amounts are listed both for the current pay period and for the entire calendar year. This information has no impact on employee pay; it is listed for reference only.

Some benefits an employee might see here include medical and dental plan premiums, life insurance plans, retirement plans, and Health Savings Account contributions.

Totals Section

This horizontal box displays a summary of the employee's totals for both the current pay period and the entire calendar year.

  • Total Gross: total paycheck amount this pay period.
  • Fed Taxable Gross: the total remaining after the before-tax deductions are subtracted from the Total Gross.
  • Total Taxes: the total amount listed in the Taxes section, above.
  • Total Deductions: The sum of the before-tax and after-tax deductions.
  • Net Pay: the actual dollar amount the employee receives for the pay period.

Leave Accruals

This box displays leave accrued by biweekly staff. Monthly, academic, temporary, and contract staff will not see information in this box.

  • Vacation Available: total vacation hours available for use in current calendar year.
  • Vacation Accrued: total number of vacation hours the employee has earned.
  • Sick Hours: total sick leave hours available.
  • Holiday Hours: total number of official holiday hours available for use in current calendar year.
  • Comp Hours: total number of compensation hours available for use.

Net Pay Distribution

This box displays how the employee's paycheck was distributed.

  • Account Type: typically checking or savings.
  • Account Number: a secure reference to the account(s) in which funds are deposited. Only the final two digits of the account number will display.
  • Deposit Amount: the dollar amount deposited into each account.