Year-End Closing Schedule

Pre-Closing

Monday, June 4 Generation of the following reports:
  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders by RC
  3. Negative Cash Balances for 20-66 Accounts
  4. Prior Year Report of June Activity by RC
  5. General Ledger—FMS Only
  6. General Fund Balance Sheet
Friday, June 29 Last day for billing and encumbrance transactions.

First Closing

Wednesday, July 4

Indiana University recognizes Independence Day.

Thursday, July 5

Cut-off for Fiscal Year 2018: AP Invoices that were received and processed on or before July 5 and dated on or before June 30, 2018.

Friday, July 6

First closing at 5 P.M. Entries submitted to FMS for posting due in by noon.

CAMS Processing of GECs for Fiscal Year 2018 AP invoices.

Monday, July 9

Publish the First Closing Standard Reports.

Campuses/Central Administration generate the following Closing reports:

  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders by RC
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Summary of General Fund Income by RC
  6. First Day Standard Reports to all Accounts (Budget, ICR, & Inactive Reports Not Printed at First Closing)
  7. Fund Statement
  8. General Ledger—FMS Only
  9. General Fund Balance Sheet
Wednesday, July 11

Run June Depreciation (batch process sets create date for assets created from July 1 through July 11 to June 30, 2018) – Run beginning of batch.

Second Closing

Thursday, July 12

Second closing at 5 P.M. (excluding Auxiliaries).

Last day for 68 Clearing Account Entries.

Friday, July 13

Campuses/Central Administration generate the following Closing reports:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After First Closing
  3. Negative Cash Balances for 20-66 Accounts
  4. Positive Cash Balances for 20-66 Accounts
  5. Fund Statement
  6. General Ledger–FMS Only
  7. General Fund Balance Sheet

Final Closing

Monday, July 16

All auxiliary vouchers must be entered and approved.

Wednesday, Thursday & Friday,
July 18-20

Campus Closing Meetings—Allow at least a half day after auxiliary entries are complete for ASET review.

Saturday, July 21

NACUBO Annual Conference Begins in Long Beach, CA.

Monday,
July 23

Final closing at 5 P.M. Entries submitted to FMS for posting due in by noon.

 

CAMS Final Snapshots - Run end of batch (Tuesday 1am).

Tuesday,
July 24
Publish the Final Closing Standard Reports.

Campuses/Central Administration generate the following Closing reports:
  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After Second Closing
  3. Outstanding Orders List by RC
  4. Negative Cash Balances for 20-66 Accounts
  5. Positive Cash Balances for 20-66 Accounts
  6. Summary of General Fund Income by RC
  7. Distribute MOS, MOD, Inactive Report, ICR, and All Budget Reports
  8. Final Fund Statement
  9. Final General Ledger–FMS Only
  10. General Fund Balance Sheet

 

NACUBO Annual Conference Ends.

Wednesday, July 25 Run July Depreciation–Run beginning of batch.