Accounts Payable: KFS PURAP documentation


The Kuali Financial System (KFS) is a web based, open sourced financial administrative system developed through a partnership between several higher educational institutions. IU is one of the partner institutions, and uses KFS for its financial system. The Purchasing/Accounts Payable (PURAP) module of the KFS allows users to request goods and services, generate and transmit purchase orders, and process invoices and credit memos received from vendors.

Emailing Invoices

Indiana University Accounts Payable prefers PDF file invoices via email attachment and accepts paper invoices delivered to our mailing address Word document and Excel attachments or similar electronic documents are also accepted. (It is our preference to receive PDF files but standard electronic documents will be accepted.)

Invoices (for all campuses) may be sent to IU Accounts Payable via PDF attachments to the following email address: . Please include your purchase order number on the face of the invoice.

The Electronic Procurement and Invoicing Center (EPIC) system was an enterprise application that provided functionality for requesting, procuring, and paying for materials and services used throughout IU. It preceded KFS.

The following documents detail IU Accounts Payables portion of the KFS and EPIC systems.

KFS Invoice Processing and Practices

PREQ Route Statuses documentation
Guide to Accounts Payable Liability Object Code 9041
Quick Guide to 2015 Fiscal Year Utility Requisitions and Purchase Orders plus Payment Processing
How do KFS Notes and Attachments Work?

Note: Additional documentation is available at the KFS Support Center and the HELP buttons throughout the KFS PURAP functionality.