Accounts Payable Staff

Staff and Contacts

IU Accounts Payable is made up of five teams. These five team work together to ensure IU's liability obligations are met in a timely and accurate manner while adhering to university policy and regulatory requirements.

Management and Professional Team

Charlie Sinex Director, Accounts Payable and Records Management
Marika Voukidis Supervisor, Accounts Payable Operations
John Fox Manager, Accounts Payable Technical Operations
Sara MacMorran Technical Operations Support

The RIRT Team (Research Invoice Resolution Team)

Processes invoices and other special tasks, as well as researches and resolves rejected invoices.

  • Pat Akers
  • Gerri Fredrick
  • Shelly Hamlin
  • Jennifer Moore
  • Kelly Maddox
  • Ali Piovesan

Contact: Both KFS and P-card related:
fmsaphlp@indiana.edu
812-855-4004 (The RIRT Team)
877-481-0007 (The RIRT Team)
812-856-4452 (IU AP Fax)
PO#s are the reference point for payable questions – always include the PO #.

Vendors may check status of payment processing for the most recent 12 months at https://ap.fms.iu.edu/cgi-bin/AP/AP.

Vendor billing information can be found at http://www.indiana.edu/~purchase/partnerships/billing.php.

The DV Team (Invoice/Disbursement Voucher)

Processes invoices, reviews DVs, and reviews DV vendor documents.

  • Kristy Ader
  • Lorna Butler
  • Cody Hines
  • Tim Keene
  • Kayla Schmeets

Contact for DV Inquiries only: fmsdvhlp@indiana.edu
812-856-2499 (The DV Team)
DV Supporting Paperwork submitted as a PDF file: https://fdrs.fms.indiana.edu/cgi-bin/ap_uploader/ap_uploader/main_menu.html


DV Vendor Tax Documentation (W-9 and W8BEN, signed and dated plus DV Vendor Approval Workgroup Coversheet with Document Number)

IU DV Team Fax – W9, W8BEN submissions

812-855-0888

 

DV Vendor Approval Workgroup Address

DV Vendor Approval Workgroup

Poplars 526

Bloomington Campus


KFS and P-card inquiries should be directed to the RIRT Team contact information above.

The Invoice Processing Team

This team processes clean invoices approximately 20 hours per week.

  • Margaret Blackburn
  • Jana Schuler
  • Delaney Crane
  • Angelica Perez-Camacho

The Electronic Document Processing Team

This team monitors the two invoice email inboxes and prepares PDF invoices for delivery and processing by the processing teams. Similarly, this team processes the receipt and distribution of PDF DV Supporting Paperwork and PDF P-card submissions. Paper documentation is also received and prepared for processing by this team.

  • Daniel Hughes
  • Alexis "Nikki" Pavlopoulos

The Records Management Team

This team moves PDF invoice images to OnBase and indexes the image in OnBase. This team scans and indexes paper documentation for both KFS invoices and credit memos and for DV Supporting Paperwork.

  • Bethany Phillips
  • Kurian Johnson

P-card Audits

P-card audits are scheduled each Tuesday afternoon from 1:30pm – 3:00pm.

  • Pat Akers is the audit contact for the IUPUI campus.
  • Gerri Frederick is the audit contact for the EA, KO, NW, SB, SE campuses.
  • Jennifer Moore is the audit contact for the BL campus.

Link to FMS Cash Control “Check Status and Stop Payments” webpage
(Available only to IU Department Users)
http://www.fms.indiana.edu/cashcontrol/StatusStopPayments.asp