Accounts Payable Disbursement Vouchers (DV)
The Disbursement Voucher (DV) document is used to reimburse employees and non-employees for expenses incurred while conducting university business and to pay other vendors for performing a service, or providing material goods for the university.
The DV process generally restricts payments made directly to vendors for goods and services, particularly those for professional services.The DV is not designed to replace standard university procurement procedures nor is it intended to alter theprocurement policies mandated by The Trustees of Indiana University. It is not intended as a substitute for sanctioned procurement channels.
The links below provide general information, procedures, and forms related to the disbursement voucher.
These documents will help to understand when to use a DV, the components of the DV e-doc itself, and some common mistakes that can hamper a DV from being processed correctly.
These documents will help in understanding specific aspects for creating and routing DVs for approval.
Application for Financial Support for Student Organization
DV Supporting Documentation Procedures
KFS Quick Guide to Wire Transfer and Foreign Draft Processing
Switching a Vendor from DV Type to PO Type
Vendor Creation Guide: DV Vendor and Refund Vendor
Vendor Creation Guide: Participant Payment
W-9 Guidelines at Indiana University
W-9 IRS W-9 with Requirements
W-9 Substitute_W-9 With Requirements
How do KFS Notes and Attachments Work?
These are specific forms that may be needed in order to create a DV.
Link to Substitute W-9 form
Domestic Wire Transfer Form
International Wire Transfer Form
Disbursement Voucher Payee Certification 2013 form
Disbursement Voucher Initiating Org Form
Application for Financial Support for Student Organization How do KFS Notes and Attachments Work?